File #: Int 1048-2023    Version: Name: Requiring the establishment of a document vault to store certain procurement-related documents.
Type: Introduction Status: Enacted
Committee: Committee on Contracts
On agenda: 5/11/2023
Enactment date: 1/20/2024 Law number: 2024/031
Title: A Local Law to amend the administrative code of the city of New York, in relation to requiring the establishment of a document vault to store certain procurement-related documents
Sponsors: Julie Won, Julie Menin, Kevin C. Riley, Marjorie Velázquez, Shahana K. Hanif, Althea V. Stevens, James F. Gennaro, Alexa Avilés, Kamillah Hanks, Farah N. Louis, Lynn C. Schulman, Crystal Hudson, Tiffany Cabán, Carlina Rivera
Council Member Sponsors: 14
Summary: This bill would require the Mayor’s Office of Contract Services to create a secure electronic “document vault” to store all procurement-related documents. This would include, among other things, vendor certificates, corporate organizational documents, and financial reports. The purpose of the vault would be to reduce duplicative requests from agencies and streamline internal document retrieval processes. Documents in the vault would be accessible to persons authorized by the vendors upon request in furtherance of a contract or procurement.
Attachments: 1. Summary of Int. No. 1048-A, 2. Summary of Int. No. 1048, 3. Int. No. 1048, 4. May 11, 2023 - Stated Meeting Agenda, 5. Hearing Transcript - Stated Meeting 5-11-23, 6. Minutes of the Stated Meeting - May 11, 2023, 7. Committee Report 10/25/23, 8. Hearing Testimony 10/25/23, 9. Hearing Transcript 10/25/23, 10. Proposed Int. No. 1048-A - 12/15/23, 11. Committee Report 12/20/23, 12. Hearing Transcript 12/20/23, 13. Committee Report - Stated Meeting, 14. December 20, 2023 - Stated Meeting Agenda, 15. Hearing Transcript - Stated Meeting 12-20-23, 16. Int. No. 1048-A (FINAL), 17. Fiscal Impact Statement, 18. Legislative Documents - Letter to the Mayor
Date Ver.Prime SponsorAction ByActionResultAction DetailsMeeting DetailsMultimedia
1/20/2024AJulie Won Administration City Charter Rule Adopted  Action details Meeting details Not available
1/19/2024AJulie Won City Council Returned Unsigned by Mayor  Action details Meeting details Not available
12/20/2023AJulie Won City Council Sent to Mayor by Council  Action details Meeting details Not available
12/20/2023AJulie Won City Council Approved by CouncilPass Action details Meeting details Not available
12/20/2023*Julie Won Committee on Contracts Hearing Held by Committee  Action details Meeting details Not available
12/20/2023*Julie Won Committee on Contracts Amendment Proposed by Comm  Action details Meeting details Not available
12/20/2023*Julie Won Committee on Contracts Amended by Committee  Action details Meeting details Not available
12/20/2023*Julie Won Committee on Contracts Approved by CommitteePass Action details Meeting details Not available
10/25/2023*Julie Won Committee on Contracts Hearing Held by Committee  Action details Meeting details Not available
10/25/2023*Julie Won Committee on Contracts Laid Over by Committee  Action details Meeting details Not available
5/11/2023*Julie Won City Council Referred to Comm by Council  Action details Meeting details Not available
5/11/2023*Julie Won City Council Introduced by Council  Action details Meeting details Not available

Int. No. 1048-A

 

By Council Members Won, Menin, Riley, Velázquez, Hanif, Stevens, Gennaro, Avilés, Hanks, Louis, Schulman, Hudson, Cabán and Rivera

 

A Local Law to amend the administrative code of the city of New York, in relation to requiring the establishment of a document vault to store certain procurement-related documents

 

Be it enacted by the Council as follows:

     

Section 1. Chapter 1 of title 6 of the administrative code of the city of New York is amended by adding a new section 6-116.3 to read as follows:

§ 6-116.3 Document vault for procurement-related documents.

a. Definitions. For purposes of this section, the following terms have the following meanings:

Covered procurement. The term “covered procurement” means a procurement of goods, services, or construction by an agency that is managed through the citywide computerized system for comprehensive contract management.

Document vault. The term “document vault” means an electronic repository for maintaining documents, where any document therein is accessible to natural persons authorized by the person who submitted such document.

Procurement-related document. The term “procurement-related document” means any document, including but not limited to certificates, corporate organizational documents, and financial reports, that a contractor submits in connection with a covered procurement.

b. The city chief procurement officer or their designee shall establish a document vault for procurement-related documents.

§ 2. This local law takes effect 1 year after it becomes law.

Session 12

ARP

LS # 12806

12/7/23