File #: Int 1248-2025    Version: * Name: Establishing a department of contract services.
Type: Introduction Status: Committee
Committee: Committee on Contracts
On agenda: 4/24/2025
Enactment date: Law number:
Title: A Local Law to amend the New York city charter, in relation to establishing a department of contract services
Sponsors: Adrienne E. Adams, Justin L. Brannan, Julie Won, Althea V. Stevens, Gale A. Brewer, Amanda Farías, Farah N. Louis
Council Member Sponsors: 7
Summary: This bill would establish a Department of Contract Services, the head of which would be the Commissioner of Contract Services, who would serve as the City Chief Procurement Officer.
Indexes: Other Appointment Required
Attachments: 1. Summary of Int. No. 1248, 2. Int. No. 1248, 3. April 24, 2025 - Stated Meeting Agenda

Int. No. 1248

 

By The Speaker (Council Member Adams) and Council Members Brannan, Won, Stevens, Brewer, Farías and Louis

 

A Local Law to amend the New York city charter, in relation to establishing a department of contract services

 

Be it enacted by the Council as follows:

 

Section 1. The New York city charter is amended by adding a new chapter 13-a to read as follows:

CHAPTER 13-A

DEPARTMENT OF CONTRACT SERVICES

                     § 350. Department; commissioner. There shall be a department of contract services, the head of which shall be the commissioner of contract services.

                     § 351. Deputies. The commissioner may appoint deputies as necessary to perform the duties and functions of the department.

                     § 352. Powers and duties. The commissioner shall:

a. Coordinate and oversee the procurement activity of mayoral agency staff, including the agency chief contracting officers and any offices that have oversight responsibility for procurement;

                     b. Have the powers and perform the duties assigned by law, rules, and regulation to the city chief procurement officer;

                     c. Establish procedures and provide guidance necessary to carry out the procurement and contracting functions of mayoral agencies in accordance with applicable law, rules, and regulations; 

                     d. Establish, operate, and maintain computerized procurement and contracting systems used by mayoral agencies to carry out procurement and contracting functions, and to provide technical and user support to agencies and the public in connection with the use of such systems;

                     e. Conduct training programs and provide educational materials in relation to city procurement and contracting for agencies and for the public;

                     f. In collaboration with relevant agencies, promote awareness of city contracting opportunities and understanding of city procurement processes; and

                     g. Carry out such other duties and oversee such functions as delegated by the mayor for the purposes of facilitating procurement and contracting activities of mayoral agencies.

                     § 2. Paragraph 2 of subdivision c of section 20-o of the New York city charter, as added by local law number 164 for the year 2021 and renumbered by local law number 46 for the year 2023, is amended to read as follows:

                     2. Advise and assist the mayor, offices established within the executive office of the mayor, [including the mayor’s office of contract services] the department of contract services, and agencies that interface with not-for-profit organizations on simplifying and streamlining interactions between not-for-profit organizations and any such offices and agencies, including such interactions regarding applications, contracts, and regulations;

                     § 3. Subparagraphs (b) and (c) of paragraph 8 of subdivision a of section 312 of the New York city charter, as amended by local law number 85 for the year 2024, are amended to read as follows:

(b) The mayor shall, no later than July 31st of each year, produce and publish on the [mayor's office] department of contract services website a plan and schedule for each agency detailing the anticipated contracting actions of each such agency for the upcoming fiscal year. The plan and schedule shall include: (i) information specific to each prospective invitation for bids, request for proposal, or other solicitation, including, but not limited to, the nature of services sought, the term of the proposed contract, the method of the solicitation the agency intends to utilize, the anticipated fiscal year quarter of the planned solicitation, the civil service or job titles within the agency who perform the services sought or services of a substantially similar nature or purpose, if any, and the headcount of employees within such titles who perform such services; and (ii) information specific to each proposed contract renewal or amendment, including, but not limited to, any modifications sought to the nature of the services performed under the contract, the term of the proposed renewed or amended contract, the reason(s) the agency intends to renew or amend such contract, the month and year of the expiration of the existing contract, the civil service or job titles within the agency who perform the services sought or services of a substantially similar nature or purpose, if any, and  the headcount of employees within such titles who perform such services.

(c) If an agency intends to issue an invitation for bids, request for proposal, or other solicitation, or to renew or amend an existing contract, but the mayor fails to include such prospective invitation, request, solicitation, renewal or amendment in the plan and schedule or such invitation, request, solicitation, renewal or amendment provides a longer contract term than the term provided in the plan and schedule or otherwise differs from the information included in the plan and schedule with respect to the nature of the services sought, the civil service or job titles within the agency that perform the services sought or services of a substantially similar nature or purpose, or the headcount of employees within such titles, the mayor shall provide public notice ten days before such agency issues such invitation, request, or solicitation, or enters into such renewal or amendment. Such notice, which shall be posted on the website of the [mayor's office] department of contract services and in the city record, shall include: (i) information specific to the prospective invitation for bids, request for proposal, or other solicitation, including, but not limited to, the nature of services sought, the term of the proposed contract, the method of the solicitation the agency intends to utilize, the civil service or job titles within the agency who perform the services sought or services of a substantially similar nature or purpose, if any, and the headcount of employees within such titles who perform such services; or (ii) information specific to the proposed contract renewal or amendment, including, but not limited to, any modifications sought to the nature of the services performed under the contract, the term of the proposed renewed or amended contract, the reason(s) the agency intends to renew or amend such contract, the civil service or job titles within the agency who perform the services sought or services of a substantially similar nature or purpose, if any, and the headcount of employees within such titles who perform such services.

                     § 4. Subdivision g of section 3-213 of the administrative code of the city of New York, as added by local law 129 for the year 2013, is amended to read as follows:

                     (g) If the city clerk grants an extension allowing a lobbyist to file a statement of registration later than the deadline contained in paragraph two of subdivision (a) of this section, the city clerk shall forward notice of such extension no later than the end of the following business day to the [mayor’s office] department of contract services for inclusion in the “doing business database” as defined in subdivision twenty of section 3-702 of the code.

                     § 5. Subdivision e of section 3-216 of the administrative code of the city of New York, as added by local law number 129 for the year 2013, is amended to read as follows:

                     [(e)] (f) If the city clerk grants an extension allowing a lobbyist to file a periodic report later than the deadline contained in paragraph one or two of subdivision (a) of this section, as applicable, the city clerk shall forward notice of such extension no later than the end of the following business day to the [mayor’s office] department of contract services for inclusion in the “doing business database” as defined in subdivision twenty of section 3-702 of the code.    

                     § 6. Paragraph 2 of subdivision b of section 6-130 of the administrative code of the city of New York, as added by local law number 50 for the year 2011, is amended to read as follows:

                     (2) publishing such New York state food products purchasing guideline on the [mayor’s office] department of contract services website, disseminating such guidelines to agencies and training agency contracting personnel on implementing such guidelines; and

                     § 7. The opening paragraph of subdivision b of section 6-136 of the administrative code of the city of New York, as added by local law number 125 for the year 2013, is amended to read as follows:

                     b. Not later than October first of each year, the city chief procurement officer shall submit to the speaker of the city council and publish on the [mayor’s office] department of contract services website a report detailing the city’s procurement of preferred source products during the prior fiscal year. Such report shall include the following information for contracts valued at twenty thousand dollars or more whose primary purpose is the purchase of preferred source products, disaggregated by agency: 

                     § 8. The opening paragraph of subdivision b of section 6-139 of the administrative code of the city of New York, as added by local law number 22 for the year 2015, is amended to read as follows:

                     b. No later than six months after the end of the fiscal year, beginning with the 2016 fiscal year, the city chief procurement officer shall, with the cooperation of all relevant agencies, prepare and submit to the speaker of the council and the mayor, and publish on the [mayor’s office] department of contract services website, a report containing, at a minimum, the following information for such fiscal year:

                     § 9. Paragraph 11 of section 28-420.2 of the administrative code of the city of New York, as amended by local law 126 for the year 2021, is amended to read as follows:

                     11. The commissioner shall waive the requirements of items one through seven of section 28-420.2 for any applicant who has submitted a Vendex questionnaire to the [mayor’s office] department of contract services within the previous three (3) years provided that the questionnaire contains the information required by this article and who provides a copy of the Vendex questionnaire to the department with such proof of submission as the department may require.

§ 10. This local law takes effect 120 days after becoming law and any reference in special or local law to the mayor’s office of contract services shall be deemed to refer to the department of contract services as of such date.

LS #19263

3/19/25