Int. No. 551

By Council Members Jackson, Clarke, Comrie, Gennaro, Gerson, Jennings, Koppell, Liu, Lopez, Perkins, Quinn, Sanders, Stewart, Yassky, Brewer and Moskowitz

A Local Law to amend the New York city charter in relation to agencies that contract with not-for-profit organizations.

Be it enacted by the Council as follows:

Section 1.  The New York city charter is amended by amending section 325 to read as follows:

                     § 325.  Planning and Notification. a) Agencies that contract with not-for-profit organizations shall produce a draft and final plan and schedule detailing anticipated contracting actions for the upcoming fiscal year.  The draft plan and schedule shall be issued in conjunction with the executive budget and the final plan and schedule shall be issued in conjunction with the adopted budget and both shall be made available to the public.  The plan and schedule shall include, but not be limited to:  the type of services to be provided, the authorized maximum amount of funding associated with the program, the authorized number of contracts to be let for a particular program, the month and year of the next planned competitive solicitation.  Following finalization of the plan and schedule, each agency shall convene a minimum of one meeting to inform potential providers of contracting opportunities expected to arise in the agency over the course of the next year.

                     [a.] b. Pursuant to rules of the procurement policy board, each agency shall

                     1. for each category of goods, services or construction which is regularly procured by the agency, periodically publish in the City Record a notice soliciting the names of vendors interested in being notified of future procurement opportunities in each such category,

                     2. for each category of goods, services or construction for which the agency prequalifies vendors for future procurement, periodically publish in the City Record a notice soliciting the names and qualifications of vendors interested in being considered for prequalification for such category, and

                     3. publish in the City Record, and where appropriate, in newspapers of city, state or national distribution and trade publications, notice of

                     (a) the solicitation of bids or proposals pursuant to section three hundred thirteen and three hundred seventeen through three hundred twenty-two, where the value of a contract is estimated to be above the small purchase limits, except where the agency has determined pursuant to section three hundred eighteen or three hundred twenty that solicitation should be limited to prequalified vendors,

                     (b) the award of a contract exceeding the small purchase limits in value. Each such notice of award shall indicate the name of the contractor, the dollar value of the contract, the procurement method by which the contract was let, and for contracts let by other than competitive sealed bidding, a citation of the clause of subdivision b of section three hundred twelve pursuant to which a procurement method other than competitive sealed bidding was utilized.

                     [b.] c. The procurement policy board, in consultation with the commissioner of general services, shall promulgate rules providing for the publication and content of notices of contract actions required by this chapter. Such rules shall include provisions regarding,

i.                     the timing and frequency of notices,

ii.                     required duration of solicitation periods,

iii.                     the form and content of notices, including the organization and presentation of such notices within standard categories of goods, services and construction which are sufficiently detailed to provide meaningful distinctions among categories.

                     [c.] d. The notice required by subparagraph a of paragraph three of subdivision a of this section shall not apply to contracts awarded on an emergency basis pursuant to section three hundred fifteen, provided that the agency shall, as soon as is practicable, publish notice that such a contract has been entered into, pursuant to rules of the procurement policy board, nor shall such notice requirements apply where the notice would disclose litigation strategy or otherwise impair the conduct of litigation by the city.

                     § 2.  This local law shall take effect 45 days after its enactment.