File #: Int 0828-2018    Version: Name: Online list of required reports.
Type: Introduction Status: Enacted
Committee: Committee on Governmental Operations
On agenda: 4/25/2018
Enactment date: 2/9/2019 Law number: 2019/029
Title: A Local Law to amend the New York city charter, in relation to an online list of required reports
Sponsors: Fernando Cabrera , Ben Kallos, Robert F. Holden, Paul A. Vallone, Stephen T. Levin, Carlina Rivera
Council Member Sponsors: 6
Summary: The Department of Records and Information Services (DORIS) is currently required to receive and post on its website all reports required by law to be published or transmitted to the Council or Mayor. This bill would require DORIS to list on its website all such reports, including relevant information such as their frequency, the law to which they are responsive and the agency or agencies primarily responsible. Such list would also provide users with access to every instance of each such report that is received by DORIS. For any report not received, DORIS would be required to request such report from the relevant agency and post such request in lieu of such report until such report is received. Finally, it would require copies of reports to be sent to DORIS electronically, rather than by paper.
Attachments: 1. Summary of Int. No. 828-A, 2. Summary of Int. No. 828, 3. Int. No. 828, 4. April 25, 2018 - Stated Meeting Agenda with Links to Files, 5. Hearing Transcript - Stated Meeting 4-25-18, 6. Minutes of the Stated Meeting - April 25, 2018, 7. Committee Report 4/26/18, 8. Hearing Testimony 4/26/18, 9. Hearing Transcript 4/26/18, 10. Proposed Int. No. 828-A - 1/2/19, 11. Committee Report 1/7/19, 12. Hearing Transcript 1/7/19, 13. Committee Report - Stated Meeting, 14. January 9, 2019 - Charter Meeting with Links to Files, 15. Hearing Transcript - Charter Meeting 1-9-19, 16. Minutes of the Charter Meeting - January 9, 2019, 17. Int. No. 828-A (FINAL), 18. Fiscal Impact Statement, 19. Legislative Documents - Letter to the Mayor, 20. Local Law 29
Date Ver.Prime SponsorAction ByActionResultAction DetailsMeeting DetailsMultimedia
2/12/2019AFernando Cabrera City Council Returned Unsigned by Mayor  Action details Meeting details Not available
2/9/2019AFernando Cabrera Administration City Charter Rule Adopted  Action details Meeting details Not available
1/9/2019AFernando Cabrera City Council Sent to Mayor by Council  Action details Meeting details Not available
1/9/2019AFernando Cabrera City Council Approved by CouncilPass Action details Meeting details Not available
1/7/2019*Fernando Cabrera Committee on Governmental Operations Hearing Held by Committee  Action details Meeting details Not available
1/7/2019*Fernando Cabrera Committee on Governmental Operations Amendment Proposed by Comm  Action details Meeting details Not available
1/7/2019*Fernando Cabrera Committee on Governmental Operations Amended by Committee  Action details Meeting details Not available
1/7/2019AFernando Cabrera Committee on Governmental Operations Approved by CommitteePass Action details Meeting details Not available
4/26/2018*Fernando Cabrera Committee on Governmental Operations Hearing Held by Committee  Action details Meeting details Not available
4/26/2018*Fernando Cabrera Committee on Governmental Operations Laid Over by Committee  Action details Meeting details Not available
4/25/2018*Fernando Cabrera City Council Referred to Comm by Council  Action details Meeting details Not available
4/25/2018*Fernando Cabrera City Council Introduced by Council  Action details Meeting details Not available

Int. No. 828-A

 

By Council Members Cabrera, Kallos, Holden, Vallone, Levin and Rivera

 

A Local Law to amend the New York city charter, in relation to an online list of required reports

 

Be it enacted by the Council as follows:

 

                     Section 1. Subdivisions b, c and d of section 1133 of the New York city charter are relettered subdivision f, g and h, respectively.

                     § 2. Subdivision a of section 1133 of the New York city charter is amended, and new subdivisions  b, c, d and e are added, to read as follows:

                     a. The head of each agency shall transmit to the municipal reference and research library [at least four copies of each report, document, study or publication of such agency immediately after the same shall have been published or issued. The head of each agency shall also transmit to the department of records and information services or its successor agency], in electronic format each report, document, study and publication required by local law, executive order, or mayoral directive to be published, issued ore transmitted to the council or mayor, together with metadata identified by the department of records and information services, within ten business days of such publication, issuance or transmittal to the council or mayor, which materials shall be made available to the public on or through the department’s website, or its successor agency’s website, within ten business days of such publication, issuance or transmittal to the council or mayor. The agency shall further transmit [to the municipal reference and research center four copies of each report, document, study or publication prepared by consultants, or other independent contractors, as soon as such report or study is released, and shall further transmit] within ten business days of release by the agency, in electronic format, to the department of records and information services each [such] report, document or study prepared by consultants or other independent contractors, together with metadata identified by the department of records and information services. Such materials shall further be made available to the public on or through the department’s website, or its successor’s website, within ten business days of release by the agency. Where practicable, each agency shall also transmit, in electronic format, to the department of records and information services or its successor agency all other published material and any report, document, study and publication required to be published by any state or federal law, rule or regulation, together with metadata identified by the department of records and information services. Such materials shall further be made available to the public on or through the department’s website, or its successor’s website, within ten business days of such publication.

                     b. Effective July 1, 2019, the department of records and information services, or its successor agency, shall maintain a list on its website of all reports, documents, studies and publications required by local law, executive order, or mayoral directive to be published, issued, or transmitted to the council or mayor. Such list shall provide:

1. the title of each such report, document, study or publication;

2. the agency or agencies primarily responsible for preparing such report, document, study or publication;

3. the frequency with which such report, document, study or publication is required to be published, issued or transmitted;

4. the date on which the last such report, document, study or publication was published by the agency; and

5. effective January 1, 2020, for each such report, document, study or publication listed pursuant to this subdivision, a link to the location of every instance of such report, document, study or publication, as received and posted pursuant to subdivisions a and c, and every request for such report, document, study or publication, as posted pursuant to subdivision d, provided that if such link is to a searchable portal then such link shall automatically execute the relevant search for the user.

c. For every instance of a report, document, study or publication listed pursuant to subdivision b and received by the department of records and information services, such website shall provide:

1. access to a copy of such report, document, study or publication;

2. a citation to any local law number, section of the charter, section of the administrative code, or section of any other law to which such report, document, study or publication is intended to be responsive, as provided pursuant to section 1134, if any;

3. the agency or agencies that prepared such report, document, study or publication; and

4. the date or reporting period for which such report, document, study or publication is intended to be responsive, if any.

d. The department of records and information services, or its successor agency, shall request the transmission pursuant to the requirements of this section of any report, document, study or publication required by local law, executive order, or mayoral directive to be published, issued, or transmitted to the council or mayor that is not received by the department, or its successor agency, within ten business days of the due date for such report, document, study or publication pursuant to the local law, executive order, or mayoral directive that requires the publishing, issuance or transmittal of such report, document, study or publication. The department, or its successor agency, shall make such request available on or through its website in place of the report, document, study or publication that has not been received.

e. By January 31 of each calendar year, the department of records and information services or its successor agency shall notify each agency of the reports that the department expects to receive from the agency during that calendar year. 

§ 3. Section 1134 of the New York city charter, as amended by a local law amending the administrative code of the city of New York in relation to the format of data in agency reports, is amended to read as follows:

§  1134. The head of each agency shall promptly transmit to the council copies of all final reports or studies which the charter or other law requires the agency or any official thereof to prepare. After July 1, 2019, for every such report or study that contains data in a list, table, graph, chart or other non-narrative form, the head of each agency shall also transmit such data to the council in a non-proprietary format that permits automated processing. The head of each agency shall also promptly transmit to the council copies of all final audits, audit reports and evaluations of such agency prepared by state or federal officials or by private parties. For every report, study, audit or evaluation that the charter, code or other local law requires an agency or official to prepare there shall be included in a conspicuous location a list of the sections of the charter or code, or the local law number and year if unconsolidated, whose requirements are fulfilled by such report, study, audit or evaluation, whether in full or in part, provided that if such section or local law contains requirements to be fulfilled by different reports then the relevant subdivision or other part of such law shall be included, and further provided that this requirement shall not apply if such report, study, audit or evaluation was placed in the charter or code by a state law and is required to be provided solely to a state agency.

                     § 4. This local law takes effect 120 days after it becomes law.

 

 

Dss/BJR

LS 5952

Int. 1342-2016

12/27/18  12:45PM