File #: Int 1012-2024    Version: * Name: Requiring a digital procurement and contract management system.
Type: Introduction Status: Committee
Committee: Committee on Contracts
On agenda: 8/15/2024
Enactment date: Law number:
Title: A Local Law to amend the administrative code of the city of New York, in relation to requiring a digital procurement and contract management system
Sponsors: Julie Won, Justin L. Brannan, Chris Banks, Lynn C. Schulman
Council Member Sponsors: 4
Summary: This bill would require the City to implement and maintain a comprehensive digital procurement and contract management system. The system would need to, among other things, provide a centralized web portal for vendor information, allow electronic submission and evaluation of bids, and enable vendor invoice processing. The City Chief Procurement Officer would be responsible for implementing and maintaining such system and conduct reviews every two years to ensure the system remains up-to-date with technological advancements and changing procurement needs.
Indexes: Agency Rule-making Required
Attachments: 1. Summary of Int. No. 1012, 2. Int. No. 1012, 3. August 15, 2024 - Stated Meeting Agenda, 4. Hearing Transcript - Stated Meeting 8-15-24

Int. No. 1012

 

By Council Members Won, Brannan, Banks and Schulman

 

A Local Law to amend the administrative code of the city of New York, in relation to requiring a digital procurement and contract management system

 

Be it enacted by the Council as follows:

Section 1. Chapter 1 of title 6 of the administrative code of the city of New York is amended by adding a new section 6-149 to read as follows:

§ 6-149 Digital procurement and contract management system.

a. Definition. For the purposes of this section, the term "digital procurement and contract management system" means a digital technology platform that manages the entire lifecycle of city procurements and contracts.

b. The city chief procurement officer shall implement and maintain a digital procurement and contract management system that, at minimum:

1. Provides a centralized, web-based portal for vendor accounts and information;

2. Facilitates online submission and processing of vendor disclosures and compliance documents; 

3. Allows for electronic submission and evaluation of responses to solicitations;

4. Supports the review and electronic signature of contracts;

5. Enables invoice submission and payment processing;

6. Provides for performance evaluations of vendors;

7. Generates reports and analytics on procurement and contract data; and 

8. Integrates with other relevant city financial and operational systems.

c. The city chief procurement officer shall conduct a review of the digital procurement and contract management system at least once every two years to ensure it remains current with technological advancements and changing procurement needs. Following each such review, the city chief procurement officer shall implement relevant updates to the system.

§ 2. This local law takes effect 60 days after it becomes law.

Session 13

ARP

LS # 17087

7/26/24