File #: Int 1012-2024    Version: Name: Requiring a digital procurement and contract management system.
Type: Introduction Status: Committee
Committee: Committee on Contracts
On agenda: 8/15/2024
Enactment date: Law number:
Title: A Local Law to amend the administrative code of the city of New York, in relation to requiring a digital procurement and contract management system
Sponsors: Julie Won, Justin L. Brannan, Chris Banks, Lynn C. Schulman, Althea V. Stevens, Kalman Yeger , Selvena N. Brooks-Powers, Sandy Nurse, Shaun Abreu, Shahana K. Hanif
Council Member Sponsors: 10
Summary: This bill would require the City to implement and maintain a comprehensive digital procurement and contract management system. The system would need to, among other things, provide a centralized web portal for vendor information, allow electronic submission and evaluation of bids, and enable vendor invoice processing. The City Chief Procurement Officer (CCPO) would be required to procure a separate quality assurance contract when implementing such a system to include regular testing of system functionality and performance. The CCPO would also be responsible for implementing and maintaining such system and conducting reviews every six months to ensure the system remains up-to-date.
Indexes: Agency Rule-making Required
Attachments: 1. Summary of Int. No. 1012-A, 2. Summary of Int. No. 1012, 3. Int. No. 1012, 4. August 15, 2024 - Stated Meeting Agenda, 5. Hearing Transcript - Stated Meeting 8-15-24, 6. Proposed Int. No. 1012-A - 11/26/24

Proposed Int. No. 1012-A

 

By Council Members Won, Brannan, Banks, Schulman, Stevens, Yeger, Brooks-Powers, Nurse, Abreu and Hanif

 

A Local Law to amend the administrative code of the city of New York, in relation to requiring a digital procurement and contract management system

 

Be it enacted by the Council as follows:

Section 1. Chapter 1 of title 6 of the administrative code of the city of New York is amended by adding a new section 6-149 to read as follows:

§ 6-149 Digital procurement and contract management system.

a. Definition. For the purposes of this section the following terms have the following meanings:

Digital procurement and contract management system. The term "digital procurement and contract management system" means a digital technology platform that manages the entire lifecycle of city procurements and contracts.

Quality assurance. The term "quality assurance" means planned and systematic activities to evaluate the quality of system functionality, performance, and reliability.

b. The city chief procurement officer shall implement and maintain a digital procurement and contract management system that, at minimum:

1. Provides a centralized, web-based portal for vendor accounts and information;

2. Facilitates online submission and processing of vendor disclosures and compliance documents; 

3. Allows for electronic submission and evaluation of responses to solicitations;

4. Supports the review and electronic signature of contracts;

5. Enables invoice submission and payment processing;

6. Provides for performance evaluations of vendors;

7. Generates reports and analytics on procurement and contract data; and 

8. Integrates with other relevant city financial and operational systems.

c. The city chief procurement officer shall procure a quality assurance contract from a vendor different from any vendor that worked on the digital procurement and contract management system. Such quality assurance contract shall include, at minimum, regular testing of system functionality and performance monitoring.

d. The city chief procurement officer shall conduct a review of the digital procurement and contract management system at least once every six months to ensure it remains current with technological advancements and changing procurement needs. Following each such review, the city chief procurement officer shall implement relevant updates to the system.

§ 2. This local law takes effect 60 days after it becomes law.

Session 13

ARP

LS # 17087 / 17175

11/25/24