Details Meeting Name: Committee on Contracts Agenda status: Final Meeting date/time: 6/4/2024 10:00 AM Minutes status: Final   Meeting location: 250 Broadway - Committee Room, 14th Floor Published agenda: Agenda Published minutes: Minutes   Meeting video: Video   Attachments: CLICK ANY FILE # BELOW (in blue) TO ACCESS LEGISLATION AND ATTACHMENTS Meeting Items (21) 21 records Group Clear sorting Clear grouping Group by Type Group by Result Export Export to Excel Export to PDF Export to Word Show: All agenda items Legislation only All agenda items File # Ver. Prime Sponsor Agenda # Agenda Note Name Type Summary Action Result Action Details Multimedia                     Roll call Not available T2024-1998 *       Oversight - Evaluating Progress of Reforms to Accelerate Nonprofit Contract Payments. Oversight   Hearing Held by Committee   Action details Not available T2024-1998 *       Oversight - Evaluating Progress of Reforms to Accelerate Nonprofit Contract Payments. Oversight   Filed, by Committee   Action details Not available Int 0243-2024 * Crystal Hudson     Indirect costs of nonprofit city service contractors. Introduction This bill would require the City Chief Procurement Officer and the Director of Management and Budget, or another officer or agency head designated by the mayor, to develop a methodology for calculating indirect costs, such as facilities or administrative costs, associated with providing human services pursuant to city contracts. The methodology would provide for a minimum indirect cost reimbursement rate of 20 percent. Human service providers may alternatively choose to use a federally approved “NICRA” rate, or another indirect cost rate issued by an approved entity. The Office of Not-for-profit Organizations Services would be required to post the relevant methodology and related materials on their website. Contracting agencies would be required to reimburse indirect costs incurred by covered city service contractors in accordance with the required methodology. Hearing Held by Committee   Action details Not available Int 0243-2024 * Crystal Hudson     Indirect costs of nonprofit city service contractors. Introduction This bill would require the City Chief Procurement Officer and the Director of Management and Budget, or another officer or agency head designated by the mayor, to develop a methodology for calculating indirect costs, such as facilities or administrative costs, associated with providing human services pursuant to city contracts. The methodology would provide for a minimum indirect cost reimbursement rate of 20 percent. Human service providers may alternatively choose to use a federally approved “NICRA” rate, or another indirect cost rate issued by an approved entity. The Office of Not-for-profit Organizations Services would be required to post the relevant methodology and related materials on their website. Contracting agencies would be required to reimburse indirect costs incurred by covered city service contractors in accordance with the required methodology. Laid Over by Committee   Action details Not available Int 0508-2024 * Justin L. Brannan     Reporting of promptness of agency payments to contractors. Introduction This bill would require the Procurement Policy Board to create a process for City agencies to inform vendors of the reason for any late payments. It would also require City agencies to provide the Mayor’s Office of Contract Services with reports on any such late payment. The Mayor’s Office of Contract Services would then provide a report to the Mayor and Council every 6 months with information about the late payments from all City agencies Hearing Held by Committee   Action details Not available Int 0508-2024 * Justin L. Brannan     Reporting of promptness of agency payments to contractors. Introduction This bill would require the Procurement Policy Board to create a process for City agencies to inform vendors of the reason for any late payments. It would also require City agencies to provide the Mayor’s Office of Contract Services with reports on any such late payment. The Mayor’s Office of Contract Services would then provide a report to the Mayor and Council every 6 months with information about the late payments from all City agencies Laid Over by Committee   Action details Not available Int 0510-2024 * Justin L. Brannan     The provision of bridge loans to contractors. Introduction Due to a slow procurement process, many entities that enter into contracts with city agencies begin to provide services before the agency can pay them. This can make it difficult for contractors to cover their expenses. This bill would require that certain not-for-profit corporations that contract with the Department of Small Business Services to provide economic development services for New York City provide bridge loans to contractors who have contracts with the City that are valued at no more than $500,000 and who are not receiving payments from the City in a timely manner. Hearing Held by Committee   Action details Not available Int 0510-2024 * Justin L. Brannan     The provision of bridge loans to contractors. Introduction Due to a slow procurement process, many entities that enter into contracts with city agencies begin to provide services before the agency can pay them. This can make it difficult for contractors to cover their expenses. This bill would require that certain not-for-profit corporations that contract with the Department of Small Business Services to provide economic development services for New York City provide bridge loans to contractors who have contracts with the City that are valued at no more than $500,000 and who are not receiving payments from the City in a timely manner. Laid Over by Committee   Action details Not available Int 0514-2024 * Justin L. Brannan     Interest to be paid on late contract payments to non-profit contractors. Introduction This bill would require interest to be paid on late payments under city contracts with non-profit organizations. The non-profit contractor would not be eligible to receive the interest if the non-profit contractor has received a no-interest and no-service-fee loan issued or authorized by a city agency to cover its expenses in relation to the subject contract. Hearing Held by Committee   Action details Not available Int 0514-2024 * Justin L. Brannan     Interest to be paid on late contract payments to non-profit contractors. Introduction This bill would require interest to be paid on late payments under city contracts with non-profit organizations. The non-profit contractor would not be eligible to receive the interest if the non-profit contractor has received a no-interest and no-service-fee loan issued or authorized by a city agency to cover its expenses in relation to the subject contract. Laid Over by Committee   Action details Not available Int 0801-2024 * Julie Won     Explanations for subcontractor denials in city contracting. Introduction This bill would require contracting agencies to provide a detailed written explanation to contractors when denying a proposed subcontractor for a project. The explanation would need to be provided within 30 days of such denial. Hearing Held by Committee   Action details Not available Int 0801-2024 * Julie Won     Explanations for subcontractor denials in city contracting. Introduction This bill would require contracting agencies to provide a detailed written explanation to contractors when denying a proposed subcontractor for a project. The explanation would need to be provided within 30 days of such denial. Laid Over by Committee   Action details Not available Int 0802-2024 * Julie Won     Establishing a standard insurance policy for food procurement vendors Introduction This bill would require the City Chief Procurement Officer (“CCPO”) to establish a standard insurance policy that would be mandatory for all food procurement vendors contracting with city agencies. The standard policy would need to include, at a minimum: (1) commercial general liability insurance; (2) product liability insurance, which could be satisfied by a specialized food liability policy; and (3) any other coverages the CCPO deems necessary to protect against food procurement risks. Agency food procurement contracts would need to require vendors to maintain insurance meeting the standard policy requirements. The CCPO would review the standard policy annually and make necessary changes considering the adequacy of risk coverage and consistency with food industry standards. Hearing Held by Committee   Action details Not available Int 0802-2024 * Julie Won     Establishing a standard insurance policy for food procurement vendors Introduction This bill would require the City Chief Procurement Officer (“CCPO”) to establish a standard insurance policy that would be mandatory for all food procurement vendors contracting with city agencies. The standard policy would need to include, at a minimum: (1) commercial general liability insurance; (2) product liability insurance, which could be satisfied by a specialized food liability policy; and (3) any other coverages the CCPO deems necessary to protect against food procurement risks. Agency food procurement contracts would need to require vendors to maintain insurance meeting the standard policy requirements. The CCPO would review the standard policy annually and make necessary changes considering the adequacy of risk coverage and consistency with food industry standards. Laid Over by Committee   Action details Not available Int 0803-2024 * Julie Won     Protests of agency procurement decisions Introduction This bill would require the Procurement Policy Board to promulgate rules allowing vendors and their designated representatives to protest procurement decisions made by a city agency. Hearing Held by Committee   Action details Not available Int 0803-2024 * Julie Won     Protests of agency procurement decisions Introduction This bill would require the Procurement Policy Board to promulgate rules allowing vendors and their designated representatives to protest procurement decisions made by a city agency. Laid Over by Committee   Action details Not available Int 0863-2024 * Justin L. Brannan     Expanding the application of procurement procedures for certain service contracts, and enhancing public notice requirements for changes to planned contract actions Introduction This bill would increase the threshold for review of contracts outside an agency procurement plan from $200,000 to $1,000,000; require additional evidence that certain service contracts would not displace City workers; and mandate public notice at least ten days prior to certain unplanned contract actions. Hearing Held by Committee   Action details Not available Int 0863-2024 * Justin L. Brannan     Expanding the application of procurement procedures for certain service contracts, and enhancing public notice requirements for changes to planned contract actions Introduction This bill would increase the threshold for review of contracts outside an agency procurement plan from $200,000 to $1,000,000; require additional evidence that certain service contracts would not displace City workers; and mandate public notice at least ten days prior to certain unplanned contract actions. Laid Over by Committee   Action details Not available Res 0342-2024 * Julie Won     Establishing an online noticing process for public contracts as well as a time-limited comment period. (S.7383/A.8864) Resolution   Hearing Held by Committee   Action details Not available Res 0342-2024 * Julie Won     Establishing an online noticing process for public contracts as well as a time-limited comment period. (S.7383/A.8864) Resolution   Laid Over by Committee   Action details Not available