New York City Council Header
File #: Int 2401-2021    Version: * Name: Public procurement database.
Type: Introduction Status: Laid Over in Committee
Committee: Committee on Contracts
On agenda: 9/23/2021
Enactment date: Law number:
Title: A Local Law to amend the administrative code of the city of New York, in relation to a public procurement database
Sponsors: Ben Kallos, Kalman Yeger
Council Member Sponsors: 2
Summary: This bill would require the establishment and maintenance of a searchable public online database to contain information from all stages of the contracting process for every mayoral agency procurement that exceeds the small purchase limits. The information published on the public online database shall be free and reusable to the public. This bill would further promote transparency, streamline the procurement process, and increase competitiveness in public procurement.
Indexes: Agency Rule-making Required, Oversight
Attachments: 1. Summary of Int. No. 2401, 2. Int. No. 2401, 3. September 23, 2021 - Stated Meeting Agenda with Links to Files, 4. Hearing Transcript - Stated Meeting 9-23-21, 5. Committee Report 10/25/21, 6. Hearing Testimony 10/25/21, 7. Hearing Transcript 10/25/21, 8. Minutes of the Stated Meeting - September 23, 2021

Int. No. 2401

 

By Council Members Kallos and Yeger

 

A Local Law to amend the administrative code of the city of New York, in relation to a public procurement database

 

Be it enacted by the Council as follows:

 

Section 1. Chapter 1 of Title 6 of the administrative code of the city of New York is amended by adding a new section 6-142 to read as follows:

§6-145 Public procurement database. a. The mayor shall establish and maintain a searchable public online database containing the following information for each agency procurement exceeding the small purchase limits established pursuant to section 314 of the charter:

1. a unique contracting process identifier;

2. details of the purchasing agency, including the name of such agency, such agency address, and point of contact;

3. prior to a solicitation, a summary outlining the requirements of a procurement, including, but not limited to, statements explaining:

(a) the purpose of the procurement and rationale;

(b) the planned method of evaluating proposals;

(c) the proposed term of the contract;

(d) the procurement timeline, including, but not limited to, the anticipated start date for new contracts, anticipated solicitation release date, approximate proposal submission deadline and anticipated award announcement date;

(e) funding information, including, but not limited to, total funding available for the procurement and sources of funding, anticipated number of contracts to be awarded, average funding level available for such contracts, anticipated funding minimums, maximums or ranges per award, if applicable; and

(f) proposed vendor performance reporting requirements.

4. upon production of a solicitation document, a summary outlining the information contained within such document including, but not limited to, statements explaining:

(a) the procurement method and purpose;

(b) the category of the procurement;

(c) a description in plain language of the scope of goods or services to be procured;

(d) the submission method and period for bids;

(e) the eligibility criteria of the bidder;

(f) the evaluation and award criteria;

(g) the estimated award date or period;

(h) the estimated starting and scheduled completion date of the contract;

(i) the public comment period; and

(j) the date and reason for any modification or amendment to the solicitation document, if applicable.

5. upon selection of a bidder for an award, a summary outlining such award, including, but not be limited to, statements explaining:

(a) the award date, description, and value;

(b) details of the selected bidder; including legal name, address, and point of contact;

(c) a description in plain language of the scope of goods or services to be provided pursuant to such award;

(d) the estimated starting and completion dates of the contract;

(e) the date and reason for any modification or amendment to such award; and

(f) the number and list of other responding bidders not selected for such award.

6. upon award of a contract, a summary outlining the basic information of such contract including, but not limited to, statements explaining:

(a) the contract date, type, and category;

(b) the name of the agency that awarded such contract;

(c) identifying details of the contractor, including such contractor’s legal name, organization identification, address, and contact point;

(d) a description in plain language of the scope of goods or services to be provided pursuant to the contract;

(e) the method of such award;

(f) the dollar amount of the maximum expenditure authorized under such contract;

(g) the starting and anticipated completion date of such contract;

(h) the date and reason for any modification or amendment to such contract, if applicable; and

(i) the registration number assigned to such contract by the comptroller.

7. upon agency expenditures pursuant to a contract, details of each spending transaction against the contract, including:

(a) the date, value, payer, and payee of such transaction;

(b) a list of key milestones for contract implementation pursuant to such expenditure, including the status of such milestones;

(c) warrants for work completed or supplies furnished including relevant vouchers rendered by the commissioner or director of the contracting agency pursuant to such expenditure;

(d) any subcontract relating to such expenditure;

(e) any order of additional work relating to such expenditure, if any; and

(f) information regarding contractor performance pursuant to such expenditure as required by section 6-116.1;

§ 2. This local law takes effect 120 days after it becomes law.

 

 

 

 

 

 

 

 

 

 

ARP

LS # 3449

08/13/21 11:21AM