Int. No. 1045
By Council Member Lee
A Local Law to amend the administrative code of the city of New York, in relation to requiring alternative invoicing methods during invoicing disruptions
Be it enacted by the Council as follows:
Section 1. Chapter 1 of title 6 of the administrative code of the city of New York is amended by adding a new section 6-107.2 to read as follows:
§ 6-107.2 Alternative invoicing methods during invoicing disruptions. a. Definitions. For the purposes of this section, the following terms have the following meanings:
City system. The term "city system" means an electronic system used by an agency to receive, review, approve, or process an invoice under a covered contract.
City system issue. The term "city system issue" means any condition affecting a city system that prevents a contractor from submitting an invoice or a contracting agency from acting on a submitted invoice, including system outages, authentication or permissions failures, contract setup or configuration errors, defects arising from changes to or replacement of a city system, and pending purchase order change requests. Such term does not include a delay caused by a contractor's failure to perform under a covered contract.
Contracting agency. The term "contracting agency" means an agency, the head of which is appointed by the mayor, that is a party to a covered contract.
Covered contract. The term "covered contract" means a registered contract with a value greater than the small purchase limit established pursuant to section 314 of the charter.
Invoice received or acceptance date. The term "invoice received or acceptance date" has the same meaning as such term is defined in section 4-06 of the procurement policy board rules.
Proper invoice. The term "proper invoice" has the same meaning as such term is defined in section 4-06 of the procurement policy board rules.
Required payment date. The term "required payment date" has the same meaning as such term is defined in section 4-06 of the procurement policy board rules.
b. If a city system issue persists for three or more consecutive business days, the contracting agency shall accept invoices and supporting documentation under any affected covered contract through an alternative method designated by the contracting agency beginning no later than the first business day after such third consecutive business day and ending no earlier than when the city system issue is resolved. An invoice that otherwise meets the requirements of section 4-06 of the procurement policy board rules and is submitted pursuant to this subdivision shall constitute a proper invoice, and the date on which the contracting agency receives such invoice shall constitute the invoice received or acceptance date for purposes of section 4-06 of the procurement policy board rules.
c. Within ten business days after receipt of an invoice submitted pursuant to subdivision b, the contracting agency shall notify the contractor in writing of any disputed portion of such invoice and the basis for such dispute. Any portion of such invoice not identified as disputed in a notice issued pursuant to this subdivision shall be paid by the required payment date.
d. Not later than October 1, 2028, and annually thereafter, the city chief procurement officer shall submit to the speaker of the council and post on the website of the mayor’s office of contract services a report identifying, for each city system issue triggering this section during the prior fiscal year: the affected contracting agency, the cause and duration of such city system issue, the number of contractors affected, and the number and total amount of payments issued pursuant to this section.
§ 2. This local law takes effect 180 days after it becomes law.
Session 14
ARP
LS # 22591
5/20/2026