New York City Council Header
File #: Int 1292-2016    Version: Name: Requiring city agencies to accept procurement invoices electronically.
Type: Introduction Status: Enacted
Committee: Committee on Contracts
On agenda: 10/13/2016
Enactment date: 10/16/2017 Law number: 2017/192
Title: A Local Law to amend the New York city charter, in relation to the acceptance of electronic vouchers.
Sponsors: Costa G. Constantinides, Helen K. Rosenthal, Vincent J. Gentile, Jumaane D. Williams, Daniel Dromm , Rafael Salamanca, Jr., Daniel R. Garodnick, James Vacca, Ydanis A. Rodriguez, Mark Levine, Alan N. Maisel, Robert E. Cornegy, Jr., Laurie A. Cumbo, Rafael L. Espinal, Jr., Donovan J. Richards, Ritchie J. Torres, Paul A. Vallone, James G. Van Bramer, Rosie Mendez, Rory I. Lancman, Andrew Cohen, Ben Kallos, Corey D. Johnson, Annabel Palma, Margaret S. Chin, Peter A. Koo, Chaim M. Deutsch, Carlos Menchaca, Eric A. Ulrich
Council Member Sponsors: 29
Summary: This bill would require all city agencies, whenever practicable, to develop and implement standards for acceptance of electronic procurement vouchers from city vendors, rather than accepting such vouchers on printed paper. Doing so would enhance agency and vendor relations and promote payment efficiency by reducing the printing burdens on vendors that generate large numbers of procurement vouchers for services. This proposal would also have the added benefit of mitigating paper waste and alleviating its negative impact on the environment.
Indexes: Agency Rule-making Required, Oversight
Attachments: 1. Legislative History Report, 2. Summary of Int. No. 1292-A, 3. Summary of Int. No. 1292, 4. Int. No. 1292, 5. October 13, 2016 - Stated Meeting Agenda with Links to Files, 6. Committee Report 4/27/17, 7. Hearing Testimony 4/27/17, 8. Hearing Transcript 4/27/17, 9. Proposed Int. No. 1292-A - 9/19/17, 10. Committee Report 9/26/17, 11. Hearing Transcript 9/26/17, 12. Fiscal Impact Statement, 13. September 27, 2017 - Stated Meeting Agenda with Links to Files, 14. Committee Report - Stated Meeting, 15. Int. No. 1292-A (FINAL), 16. Hearing Transcript - Stated Meeting 9-27-17, 17. Mayor's Letter, 18. Local Law 192, 19. Minutes of the Stated Meeting - September 27, 2017
Date Ver.Prime SponsorAction ByActionResultAction DetailsMeeting DetailsMultimedia
10/17/2017ACosta G. Constantinides City Council Recved from Mayor by Council  Action details Meeting details Not available
10/16/2017ACosta G. Constantinides Mayor Signed Into Law by Mayor  Action details Meeting details Not available
10/16/2017ACosta G. Constantinides Mayor Hearing Held by Mayor  Action details Meeting details Not available
9/27/2017ACosta G. Constantinides City Council Sent to Mayor by Council  Action details Meeting details Not available
9/27/2017ACosta G. Constantinides City Council Approved by CouncilPass Action details Meeting details Not available
9/26/2017*Costa G. Constantinides Committee on Contracts Hearing Held by Committee  Action details Meeting details Not available
9/26/2017*Costa G. Constantinides Committee on Contracts Amendment Proposed by Comm  Action details Meeting details Not available
9/26/2017*Costa G. Constantinides Committee on Contracts Amended by Committee  Action details Meeting details Not available
9/26/2017ACosta G. Constantinides Committee on Contracts Approved by CommitteePass Action details Meeting details Not available
4/27/2017*Costa G. Constantinides Committee on Contracts Hearing Held by Committee  Action details Meeting details Not available
4/27/2017*Costa G. Constantinides Committee on Contracts Laid Over by Committee  Action details Meeting details Not available
10/13/2016*Costa G. Constantinides City Council Referred to Comm by Council  Action details Meeting details Not available
10/13/2016*Costa G. Constantinides City Council Introduced by Council  Action details Meeting details Not available

Int. No. 1292-A

 

By Council Members Constantinides, Rosenthal, Gentile, Williams, Dromm, Salamanca, Garodnick, Vacca, Rodriguez, Levine, Maisel, Cornegy, Cumbo, Espinal, Richards, Torres, Vallone, Van Bramer, Mendez, Lancman, Cohen, Kallos, Johnson, Palma, Chin, Koo, Deutsch, Menchaca and Ulrich

 

A Local Law to amend the New York city charter, in relation to the acceptance of electronic vouchers.

 

Be it enacted by the Council as follows:

 

Section 1. Section 332 of the New York city charter, as amended by local law 20 for the year 2004, is amended to read as follows:

  §   332.  Payments procedure. a. Electronic voucher processing. All city agencies and departments shall, to the extent practicable and consistent with operational and fiscal needs, develop and implement programs to accept vouchers by electronic means.

b.                     The procurement policy board shall promulgate rules for the expeditious processing of payment vouchers by city agencies and departments including (i) the maximum amount of time allowed for the processing and payment of such vouchers from the later of (a) the date such vouchers are received by the agency, or (b) the date on which the goods, services or construction to which the voucher relates have been received and accepted by the agency, (ii) a program for the payment of interest, at a uniform rate, to vendors on vouchers not paid within the maximum amount of time pursuant to clause i of this subdivision, (iii) a process for the allocation and charging of any such interest payments to the budget of the agency responsible for the delay leading to the interest payments and (iv) agency reporting on the promptness of such payments in such form and containing such information as the board shall prescribe. The board shall coordinate and publish such agency prompt payment reports. Such rules shall facilitate the development and implementation of programs pursuant to subdivision a of this section. 

§ 2. This local law takes effect 60 days after it becomes law, except that city agencies and departments may take such measures as are necessary for the implementation of this local law, including the promulgation of rules, before such date.

 

PLS/ARP

LS #8043

9/14/17